Excel University Blog

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Functions

Recent JofA Article

By Jeff Lenning | April 24, 2014 |

Hi guys! Just wanted to draw your attention to my April 2014 Journal of Accountancy article that discusses the power of mapping tables. If you’ve not experimented with this technique, it is worth checking out. In summary, a mapping table sits between the data and report sheets and enables you to translate labels and aggregate…

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Conditional Averages with AVERAGEIFS

By Jeff Lenning | April 17, 2014 |

The AVERAGEIFS function can compute averages for transactions that meet a set of criteria. In this post, we’ll use it to create a report by customer that ignores zero value transactions. Overview Although SUMIFS was probably the most popular multiple condition function introduced in Excel 2007, it wasn’t the only one. Microsoft released AVERAGEIFS which…

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Dynamic Date Report Header For The Period Ending

By Jeff Lenning | March 27, 2014 |

As a general rule, it is a good idea to delegate as many tasks to Excel as possible. Report headers are no exception, especially for recurring-use workbooks. This post explores the functions needed to create a dynamic report header, such as “For the Period Ending December 31, 2015.” Overview Let’s assume we use the same…

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Clean up Reports with IFERROR

By Jeff Lenning | March 6, 2014 |

In the old days, we could use a combination of the IF and ISERROR functions to clean up reports. This method was good, and worked for many years…but starting with Excel 2007 there is an easier alternative. This post explores the IFERROR function. Overview The IFERROR function enables us to use a single function to…

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Remove Extra Spaces from Lookup Values with TRIM

By Jeff Lenning | February 27, 2014 |

This post discusses one way to enable our lookup functions, such as VLOOKUP, to work even when the lookup values contain extra spaces. We’ll use the TRIM function to dynamically remove padding from the lookup values. Overview We’ll use a specific example to demonstrate this function. Let’s say we’ve exported a partial income statement from…

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Pull Budget Values into an Income Statement

By Jeff Lenning | February 13, 2014 |

In this post, we explore a way to pull budget values into an income statement exported from QuickBooks, and demonstrate how to handle the fact that the extract uses new columns to indent. Overview When the budget and actual data reside in the same application, creating a variance report is easy. However, when the actual…

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Create Dependent Drop-down Lists with Conditional Data Validation

By Jeff Lenning | February 7, 2014 |

This post explores macro-free methods for using Excel’s data validation feature to create an in-cell drop-down that displays choices depending on the value selected in a previous in-cell drop-down. Overview As with just about anything in Excel, there are several ways to achieve the goal. This post explores three such solutions, and if you have a…

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Use the Column Header to Retrieve Values from an Excel Table

By Jeff Lenning | January 24, 2014 |

This post discusses ways to retrieve aggregated values from a table based on the column labels. Overview Beginning with Excel 2007, we can store data in a table with the Insert > Table Ribbon command icon. If you haven’t yet explored this incredible feature, please check out this CalCPA Magazine article Excel Rules. Frequently, we…

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VLOOKUP on Two or More Criteria Columns

By Jeff Lenning | January 10, 2014 |

If you have ever tried to use a VLOOKUP function with two or more criteria columns, you’ve quickly discovered that it just wasn’t built for that purpose. Fortunately, there is another function that may work as an alternative to VLOOKUP depending on what you want to return. Video Multi-Column Lookup Objective First, let’s confirm our…

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Find the Last Occurrence of a Delimiter to Retrieve the Lowest Sub Account from Quickbooks in Excel

By Jeff Lenning | December 19, 2013 |

In this post, we’ll explore a formula-based approach that does not use VBA to find the last occurrence of a delimiter and use it to retrieve the lowest sub account from a Quickbooks account list in Excel. When I was doing some research for a project I had a couple of years ago, I was…

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